Privacy policy

Introduction:

Viking Golf Southport is a family-owned and run business that is committed to maintaining the confidence and trust of visitors to our website. We understand that online privacy is an important factor for users of our website, especially when purchasing tickets, gift cards or any other services that may be transacted at any time. This statement governs our privacy policies with respect to those users of the Site (“visitors”) who visit without making a transaction and visitors who register to purchase tickets and services via the website (“customers”) and make use of the various services offered by the Viking Golf website. It also covers other interactions that may take place either prior to or during your visit.

We are committed to protecting and respecting your privacy and to ensuring we meet our obligations under the Data Protection Act 2018.

Types of Data we collect:

Ticketing Data:

When you purchase tickets, Annual Passes, any specific events/activities, gift cards(s) or e-gift cards through the Viking Golf website your name, address data, email and contact phone number and in the case of Annual Pass holders a photograph will be stored in our centralised ticketing system, Roller. You may, of course, purchase a ticket (or tickets) in person without supplying the aforementioned personal data. Please be assured that we do not share your personal details with any other company without your express consent.

Website Cookies:

For further information, please see our Cookies Policy.

Mailing Lists:

You will be entered on to our mailing list if you have “opted in” at the time of purchasing tickets via our website, signing up to receive our newsletter or by any other express means of agreeing to be entered onto our mailing list. As part of our “opt in” process we will collect certain aspects of personal information. We use such information for the following reasons: to advise you about specific items/subjects you have requested us to tell you about; to contact you if we need to obtain or provide additional information; to check our records are correct and to periodically check that you’re happy and satisfied with the service received. We will not, under any circumstances trade or sell contact lists with other organisations or businesses.

We use third-party providers, Roller and Campaign Monitor, which are synchronised with our main database to deliver our email newsletters and any other information we deem suitable. We gather statistics around email opening and clicks using industry standard technologies to assist us in monitoring and improving our e-newsletter and associated mailings. We will only send you marketing communications i.e. newsletters with your consent, requested at the point of you providing your data and based on your preferences and interests. You may update your preferences or unsubscribe by following the links on any marketing communication sent to you or can unsubscribe from newsletters or mailings at any time by clicking the unsubscribe link at the bottom of our newsletters or email communications or by emailing our Data Protection Officer at [email protected].

Google Analytics:

When someone visits viking-golf.com we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this in order to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone individually. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. Further details can be found under our cookie policy. 

What Personal Data do we Collect?:

All personal data that we collect about you will be recorded, used and protected by us in accordance with applicable data protection legislation and this privacy policy.

• Identity Data: Includes title, first name, last name, and username.
• Contact Data: May include billing address, delivery address, email address and telephone numbers. This will vary dependent on the type of booking being made and how this is executed.
• Transaction Data: Includes details of products and services you have purchased from us. We do not store credit card details.
• Technical Data: Includes your internet protocol (IP) address. We may collect information about your computer including where available your IP address, operating system and browser type for system administration. This is statistical data about users’ browsing actions and patterns and does not identify any individual.  Your IP address may also be used to monitor visitor traffic patterns and site usage. Profile Data includes your username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses.
• Usage Data: Includes information about how you use our website, products and services.
• Marketing and Communications Data: Includes your preferences in receiving marketing from us and our third parties and your communication preferences.

Where do we collect your Data?:

We may collect and process personal data from you as follows:

• Directly from yourself when you interact with us in the following ways: 

o Use our website

o You send us correspondence by email, letter or telephone.  This includes data gained via: 

o Online interactions.  This data is automatically collected when you interact with our website.  The data allows us to monitor and improve our online services.  The data is collected using cookies and server logs.     Please see our cookie policy for further details.

o CCTV.  We operate a number of CCTV cameras across the Park for operational and security purposes. Your image may be captured and processed and this is done to assist us and any Statutory Body in ensuring your reasonable safety and security during your visit.

• In the unlikely event that you require first aid assistance whilst visiting our Park, then trained members of staff will administer this. As part of this provision, staff will ask you for information about you and your health in order that the correct assistance is given, and this will be recorded upon a first aid document which may be shared with the Ambulance or other emergency services, and retained by us in the event of any civil or criminal proceedings, within which it may be disclosed. The retention, use and sharing of data may not require your consent on the grounds of legitimate interests and the necessity to comply with a legal obligation, including assisting the relevant agency in relation to the prevention and detection of crime or terrorist activity.

o Any personal data that may be relayed via a telephone exchange, message or voicemail.

o Any miscellaneous transactions that may take place from time to time

Children under the age of 16:

We do not intentionally intend to collect information from and market to children under the age of 16 years of age. Children under the age of 16 years will not be able to participate in competitions nor sign up to receive marketing communications from us. If you sign up to receive marketing materials from us we will proceed on the basis that you are over 16.

How do we use your Personal Data:

We will use your data in the following ways:

• To meet our contractual obligations to you when you purchase tickets either online or at the Park.  This includes communicating with you about your purchase both before and after your visit.
• To update you on any products or events you have expressed an interest in.
• To send a questionnaire after your visit to determine how this was enjoyed.
• To respond to any correspondence you send to us.
• The use of contact and identity data should you choose to enter into any competitions or prize draws.
• Where we need to comply with a legal or regularity requirement.

Who we share your data with and why:

Please be assured that we will never sell your data to third party organisations. However, we do partner with a number of companies that are required to support certain functions where we may need to share your personal data with these third parties in relation to fulfilling our contractual obligations to you. We have specific agreements with these companies with regards to them fulfilling their obligations with respect to maintaining the security of the data they hold and ensuring they comply with the relevant Data Protection Regulations.  With respect to our guests the relevant third parties are as follows:

 Ticketing System: via ROLLER.

How do we protect this information?:

We take all reasonable precautions to attempt to ensure our website and IT systems are as secure as possible and using the latest technology available. Our website has a current SSL certification and our online payment system is fully PCI DSS compliant.

Links to other Website:

Our privacy policy does not cover the links within our site linking to other third party websites. We cannot be responsible for your protection and privacy when visiting such websites. We therefore encourage you to read the privacy statements on these websites before entering any personal information.

How long do we hold your data?

For online transactions we will retain your personal data for the current year + 6 years after the last interaction with your account. We will only retain any other personal data for as long as necessary to fulfil the purposes we collected it for including the satisfying of any legal, accounting or reporting requirements.

Your Rights:

Under the data protection laws, you have the following rights in relation to your personal data.  If you wish to exercise any of them in relation to the personal data we hold about you, please contact [email protected] or write to the Data Protection Officer, Viking Golf, Marine Drive, Southport. Merseyside. PR8 1RX.

• Right of access: you have the right to request a copy of the information that we hold about you.
• Right of rectification: you have a right to correct data that we hold about you that is inaccurate or incomplete.
• Right to be forgotten: in certain circumstances you can ask for the data we hold about you to be erased from our records.
• Right to restriction of processing:  where certain conditions apply to have a right to restrict the processing.
• Right of portability: where relevant you have the right to have the data we hold about you transferred to another organisation.
• Right to object: you have the right to object to certain types of processing such as direct marketing.
• Right to object to automated processing: including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
• Right to judicial review: in the event that we refuse your request under rights of access, we will provide you with a reason as to why.
• Right to withdraw consent.

Concerns and Complaints:

If you have any concerns or complaints regarding our data processing approach in relation to your own personal data, please contact [email protected]  in the first instance. Your communication will be acknowledged and then responded to within 1 month.

If you are not satisfied with the outcome you can raise your concern with the Information Commissioner’s Office. For information on how to contact them, visit www.ico.org.uk/concerns

Changes to this Privacy Notice:

We will keep our privacy notice under regular review. This privacy notice was last updated in February 2022. We may revise this policy at any time.

Cookies Policy

What are cookies?

In order to make full use and access all of the features and functionality of our website your computer or device will need to accept cookies.

The cookies stored do not hold any sensitive information about yourself such as your name, address or payment details. If you would prefer to block, restrict or delete cookies from us you can using the ‘Cookie Settings’ button that appears when you first visit the website, or you are able to do so by using your browser settings to do this. Click “help” in your browser for further information.

Below is a list of the main cookies we use and what we use them for.

More information on cookies:

To learn more general information on cookies and how to manage them visit www.allaboutcookies.org.

Share tools on viking-golf.com: If you use the “share” buttons on our websites to share content with friends through social networks such as Facebook – you may also be sent cookies from these websites. Please refer to the third party websites themselves for more information on how to manage cookies as we do not control these.

For more information please see our Privacy Notice.